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STITCH-CON 2023

DATES:

  • Stitch-Con Weekend A: June 8th - June 11th, 2023

  • Stitch-Con Weekend B: June 15th - June 18th, 2023

LOCATION: Sharonville Convention Center at 11355 Chester Rd. Cincinnati, OH 45246

HOW TO ATTEND STITCH-CON 2023 - STEP ONE: WAIT FOR YOUR STITCH-CON 2023 INVOICE (for those who submitted their name to the Stitch-Con 2023 waitlist on September 7th, 2022)

  • THE STITCH-CON 2023 WAITLIST IS NOW CLOSED! Thank you all so much for your enthusiasm for Stitch-Con 2023! We're blown away by all our waitlist submissions! 

  • If you'd like to attend Stitch-Con 2023 you MUST have put your name on the waitlist while it was open on September 7th, 2022.

  • A few important notes:
    • We reserve the right to close the wait list at any time, once the total number of submissions fits the event's needs. 

    • We do NOT hold or promise spots to anyone. Your attendance at Stitch-Con 2022 or any previous years of Stitch-Con does NOT guarantee you a spot at Stitch-Con 2023.​​​

 

HOW TO ATTEND STITCH-CON 2023 - STEP TWO: INVOICING PROCESS & COST

  • The first wave of invoices were sent Wednesday, October 5th thru 8th, 2022.

  • Registration is $200 per person, payable ONLY via PayPal

    • If you do not have a PayPal account, you can check out as a 'guest' on the PayPal website​

    • The registration fee pays for your seat at one weekend of Stitch-Con 2023. This one-time fee is all you pay to us. It does NOT include the cost of travel, accommodations, food, or any other costs you have during your stay in Cincinnati.

  • We fill spots on a first come, first serve basis, in the order they were submitted to the waitlist.

  • When you put your name on the Stitch-Con 2023 waitlist, you told us your desired weekend of attendance at Stitch-Con 2023 (you can only attend ONE weekend). There were three options for you to choose from. Those options were: 'I can attend Weekend A', 'I can attend Weekend B', or 'I can attend either weekend'​.

    • If you chose the last option, when/if we get to your name on the list & send you an invoice, we will place you at whatever weekend has the least number of attendees AT THAT TIME.

    • If/when you get a Stitch-Con 2023 invoice, you are GUARANTEED to be placed at the weekend you chose at the time of your wait list submission.​​​​​​

    • Read your invoice carefully & double check that the weekend you're being invoiced for is correct.

    • If you need to change your weekend of attendance, please call Keepsakes at (513) 563-6845 or email the Stitch-Con Team at barbarakeepsakes@gmail.com. We cannot guarantee we'll be able to switch you, but we'll do our best!​

  • ​​You have ONE WEEK to pay your Stitch-Con invoice. After FOUR DAYS of nonpayment, you will receive a PayPal reminder, both on PayPal & via email. After ONE WEEK of nonpayment, your invoice will be cancelled. 

  • After both weekends of Stitch-Con 2023 are full we will pull names from the wait list if/when we have cancellations.

HOTELS

  • For Stitch-Con 2023, there will be Stitch-Con group rate at FOUR hotels near the Convention Center. There are numerous other hotels in the area that are great options too! Remember, you are responsible for your making your hotel reservations and, if desired, find a roommate(s). Below, you'll find the information for all the hotels we have contracts with for Stitch-Con 2023.

Hyatt Place Cincinnati/Sharonville (attached to Sharonville Convention Center) - 11345 Chester Rd. Cincinnati, OH 45246

  • Standard King - $142.00/night plus tax

  • Standard Double Queen - $152.00/night plus tax

  • To book, click the link below or call their toll-free reservation line at 1-800-341-3207 and ask for the Stitch-Con 2023 rate.

  • To assure you get the group rate, you must have your reservation completed by May 16th, 2023.

 

LivINN Hotel Cincinnati/Sharonville Convention Center - 11385 Chester Rd. Cincinnati, OH 45246

  • Premium King - $109.00/night plus tax

  • Premium Two Queen - $109.00/night plus tax

  • Studio King - $119.00/night plus tax

  • Studio Two Queen - $119/00/night plus tax

  • To book, click on the link below for whichever weekend you're attending.

  • You can also call the LivINN at (513) 772-7877 and ask for the Stitch-Con rate.

  • To assure you get the group rate, you must have your reservation completed by May 8th, 2023.

 

 

 

Drury Inn & Suites Cincinnati Sharonville - 2265 E Sharon Rd. Cincinnati, OH 45241

  • King Bed Deluxe - $164.00/night plus tax

  • Two Queen Beds Deluxe - $164.00/night plus tax

  • To book, click the link below for your preferred weekend or you can also call the Drury's reservation line at 1-800-325-0720 and reference the Weekend A Group Number of 10037078 or the Weekend B Group Number of 10037080.

  • To assure you get the group rate, you must have your reservation completed by May 14th, 2023.

 

 

Fairfield by Mariot Sharonville - 11440 Chester Rd. Cincinnati, OH 45246

  • King Bed - $129.00/night plus tax

  • Executive King Suite - $159.00/night plus tax

  • Two Doubles - $139.00/night plus tax

  • To book, click the link below or call the hotel directly at (513) 842-9112

  • To assure you get the group rate, you must have your reservation completed by May 17th, 2023.

 

 

 

THE LATE-NIGHT STITCHING ROOM will be available for our use at the DRURY INN* starting at 10:30pm (it will close when the last person leaves, no later than 7am) on Thursday, Friday, & Saturday nights. Transportation to the Drury Late Night Stitching Room at this time & back to your hotel when you leave, will NOT be available via the Stitchy Bus. We encourage you to either carpool or use Uber/Lyft.

*please note that the Late Night Stitching Room is at a different hotel than previous years!

AGENDA & ACTIVITIES AT STITCH-CON 2023

  • On Thursday, the Stitching Room at the Convention Center opens at 10am. You must go through the check-in line before entering the Stitching Room to receive your name tag & other goodies from Your Stitch-Con Team.

    • You MUST have your Stitch-Con name tag on at all times while inside the Convention Center.​

  • Friday, Saturday, & Sunday, the Stitching Room opens at 8am & closes at 10pm, except for Sunday, when it closes at 3pm.

  • The Welcome Gathering at 7pm Thursday night in the Stitching Room. This is our first opportunity to address our attendees as a whole. We'll introduce the Stitch-Con Team, share some stories & laughs, & officially welcome you to Stitch-Con 2023. 

  • A more detailed itinerary/schedule will be provided a few weeks before Weekend A.

  • Any/all activities at Stitch-Con 2023 are OPTIONAL! We don't want anyone to stress about anything they HAVE to do before or during Stitch-Con. More than anything, we want you to have fun, meet new stitchy friends, & enjoy the energy of 300 stitchers all together in one room. 

  • Stitch-Con Annex: across the hall from the Stitching Room at the Convention Center will be a room filled to the brim with trunk shows from some of your favorite designers & makers! It will be open during the event with hours TBD. The trunk shows will be the exact same for both weekends. If you're interested in sending a trunk show to Stitch-Con 2023, please reach out to Barbara directly at Keepsakes or by sending us an email.

  • Brag Table: numerous tables set up along the walls of the Stitching Room to show off your beautiful stitching. We encourage you to bring a piece or two to show off! It can be fully-finished or not, we don't care. If you're proud of it...we wanna see it! We will have small cards available for you to share any important information about your piece(s).

  • Freebie Table: bring any charts, floss, fabric, or notions you have in your stash you'd like to pass on to other stitchers. While at Stitch-Con, feel free to peruse this table and take whatever you'd like!

  • Smalls Exchange: stitch & finish a 'small' (no larger than 6"x6" stitched) to be exchanged. Bring your fully-finished item wrapped. The wrapping must indicate the theme of the stitched piece. For example, if your stitched piece is a Christmas ornament you could wrap it in red & green wrapping paper! Please also include your name & city, state for identification inside the package. Examples of smalls include: ornaments, a biscornu, cubes, scissor fobs, flat-folds, etc. 

  • Needleminder & Floss Drop Swap: bring needleminders and/or floss drops to swap amongst other attendees. In previous years, attendees have decorated these items with their FlossTube channel name or logo, their Instagram handle, pictures of their stitching, & countless other creative ideas. Regardless, have fun with this!

OTHER IMPORTANT INFO

  • Electrical Outlets: It is Convention Center policy that NO electrical cords run across the floor, as they consider it a tripping hazard. We WILL have electrical outlets underneath each table. The Stitching Room is VERY well lit.

  • Parking: there are marked parking spots for those staying at the Hyatt, connected to the Convention Center. If you are staying at the Hyatt you will receive a parking tag for your vehicle & are welcome to park in those marked spots. If you are NOT staying at the Hyatt, please do NOT park in the marked Hyatt parking spots...your car WILL be towed, at your own expense. There is more than enough parking available at the Convention Center for all our attendees.

  • Convention Center Entrances: there are two entrances to the Convention Center, Entrance A & Entrance B. You CAN get to the Stitching Room from either entrance, but the best entrance to use ENTRANCE B. There will be signage throughout the Convention Center to direct you, if needed.

  • Food/Drinks/Alcohol: there will be a concession stand open for the event, outside the Stitching Room, for you to purchase beverages & snacks. You can bring snacks & drinks for yourself, but you CANNOT order food to be delivered to the Convention Center. There is a strict NO alcohol policy inside the Convention Center/Stitching Room. Please be respectful of these policies.

  • COVID-19 Protocol: As we all know, a lot can happen in a year, & no firm decisions have been made about protocol or requirements for next year's event regarding COVID. We'll update you as this changes.

AIRPORTS

  • Cincinnati International Airport (CVG): 35 minutes south of the Convention Center

  • Dayton International Airport (DAY): 50 minutes north of the Convention Center

  • Transportation to your hotel/Convention Center: Rental cars are available at whichever airport you fly into. Uber & Lyft are very active in the greater Cincinnati area.

    • We will also have a local stitcher, Vanessa Lee, who is a rideshare driver, that will provide rides from the airport to the Convention Center if you'd like to sign up. We'll provide sign-ups for that as the event get closer.​

FACEBOOK GROUP

  • This Facebook group is for PAID ATTENDEES ONLY.

  • Once you've paid your Stitch-Con 2023 invoice, search within Facebook for 'Stitch-Con 2023' & request to join the group. Your attendance will be confirmed before you're approved into the group. This group is CLOSED & therefore, you MUST request to join.

  • This forum is for attendees to ask questions, share excitement & to get excited about Stitch-Con 2023.

  • It is NOT a requirement to be in this group to attend Stitch-Con 2023.

  • Rest assured, you will NOT miss out on any/all important information about Stitch-Con 2023 from your Stitch-Con Team. We will share these announcements, as needed, first on this website & then in the Facebook group. 

SPIRIT WEAR

  • T-shirts, sweatshirts, & other items branded with the Stitch-Con logo will be available for you to purchase at least two times before Stitch-Con 2023 & again after the event. Check out the SPIRIT WEAR tab above for more information.

REFUNDS

  • The last day to cancel & be guaranteed a full refund is May 7th, 2023.

  • After May 7th, 2023, if we're able to fill your spot with someone from the waitlist, you'll get a full refund.

  • You can cancel your Stitch-Con 2023 attendance by reaching out to your Stitch-Con Team by either calling Keepsakes at (513) 563-6845 or by emailing Barbara & Stephanie at barbarakeepsakes@gmail.com.

Aside from all this information, most importantly, we want you to come to Stitch-Con to HAVE FUN! Come as you are, no more, no less, & embrace the environment of FlossTubers & Fans for a weekend of stitching you'll never forget!

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